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This page is intended to provide a centralized entry point to frequently asked questions across the association’s website. This page is designed for members, higher education professionals, and partners who want a single, reliable place to locate guidance on common topics such as membership, account access, events and professional development, publications and resources, community participation, and AACRAO programs and services.

The FAQs displayed here are drawn from FAQ pages throughout the site and organized to support efficient navigation. Use this page to quickly identify the most relevant question set, then follow links to the corresponding topic area for additional detail, related resources, and next steps.

Because AACRAO information is updated as programs, services, and policies evolve, we recommend using the topical FAQs as your primary reference and checking the associated pages for the most current guidance. If you do not find your question below, you can contact AACRAO support for assistance and direction to the appropriate resource.

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  • Who should I contact if I have specific questions about the Solomon Amendment?

    If you have specific questions relating to the Solomon Amendment please reach out to AACRAO’s contacts at the Department of Defense, Charles and Suzanne, whose contact information can be found below.

    CHARLES E. LAMER
    Office of the Under Secretary of Defense for Personnel and Readiness/M&RA/MPP (AP)
    Assistant Director
    ☎ Office: (703) 697-9268
    Fax: (703) 614-9272
    Email:  charles.e.lamer.civ@mail.mil

    SUZANNE M. TOVAR
    Office of the Under Secretary of Defense for Personnel and Readiness/M&RA/MPP (AP)
    ☎ Office: (703) 697-9272
    Email:  Suzanne.m.tovar.civ@mail.mil

  • What is not considered student recruitment information under the Solomon Amendment?

    Race/Ethnicity/Nationality
    Gender
    Social Security Numbers (or part of an SSN)
    Grades
    GPA
    Religion
    Students with loans in default
    Veteran status
    Students no longer enrolled (drop-out or stop-out [i.e., not permanently dropped out] students)

  • How does Solomon Amendment information relate to FERPA directory information?

    Military recruiters are entitled to student recruitment information even if your institution has not designated it as directory information under FERPA. In other words, Solomon information is, or can be, broader than what you may have designated as directory information under FERPA.

  • What student information are military recruiters entitled to under the Solomon Amendment?

    Recruiters may receive “student recruiting information” for either the immediately previous, current or future term for all students, aged 17 and older, who are/were registered for at least 1 credit hour in the requested semester/term. If a request is received between terms, the recruiter and registrar should determine from which term the information is preferred.

    Student recruitment information includes:

    Names, addresses, electronic mail addresses (which shall be the electronic mail addresses provided by the institution, if available), and telephone listings.

    Date and place of birth, levels of education, academic majors, degrees received, and the most recent educational institution enrolled in by the student.

  • How does the Gramm-Leach-Bliley Act relate to FERPA?

    All higher education institutions that participate in the Federal Student Aid program must comply with the Gramm-Leach-Bliley Act and report this compliance in their annual audit. Higher education institutions are deemed to be in compliance with the Gramm-Leach-Bliley Act Privacy Rule if they are in compliance with the Family Educational Rights and Privacy Act (FERPA). For more information regarding how the Gramm-Leach-Bliley Act impacts higher education institutions visit this EDUCAUSE Resource Page or this Resource Page from the Office of Federal Student Aid.

  • What is directory information?

    Under FERPA, some information included in a student’s education record is defined as directory information. Institutions may disclose that information without violating the law if it has specifically designated that information as “directory information.” Directory information may include: name; address; telephone number; major field of study; dates of attendance; current enrollment status (full-time/part-time); class standing; receipt or non-receipt of a degree; academic awards received